May 10, 2015

Tips for Building New Office Space

~ Courtesy BPlans.Com

1. Location
“Location, location, location.” We’ve all heard that famous phrase, which drives home just how important location is when choosing a space for your office.

Here are two really important questions to ask:

Can my clients get there without a hassle?
Can my employees get there easily?

If you find an office that ticks these two boxes, then you’re well on your way to finding a good location. Think about the security of the neighborhood as well and what’s close to the office. Is there a gym nearby? Coffee shop? After work bar? All of these things are important for keeping your clients and staff happy!

2. Price
Price is probably the most important factor to most businesses when they’re choosing a new office. If you spend too little, you’ll either end up with an office you’re not happy with, or you may find yourself moving out after a few months. Spend too much, and you might struggle to pay the rent or have to move again to downsize. Neither of those scenarios are ideal.

Here are a few important questions to ask when considering how much to spend on your next office space:

Can I afford to pay a three month rent deposit on this office right now?
Have I asked about any hidden costs? (Maintenance, extra cost of parking, etc.)
Is this office priced in line with similar office spaces in the area?
Question one gives you a very broad indication of affordability and asking about hidden costs helps you protect yourself against being stung with charges you didn’t expect. The third question is simply to make sure you’re getting the best deal possible. Always do a quick comparison with other offices spaces in the area to make sure you’re getting value for money.

3. Size
Obviously both of the factors mentioned previously—location and price—will influence the size of the commercial premises you choose, but it’s an important point to mention.

As a very general rule, it’s normally recommended to have 70 square feet per person. However, you know your business best. If your employees need bigger desks or more storage for example, then up this figure appropriately.

There’s also the issue of meeting and rest space. You’ll need an area to meet with clients, and your colleagues need somewhere to eat their lunch!

Here are a couple of simple questions that’ll help you work out if the offices you’re looking at are the right size:

Will I have at least 70 square feet of floor space per person?
Do I have room to grow staffing levels in line with growth projections?
Do I have a dedicated space for meetings with clients?
Are my employees going to be happy with their social/recreation areas?

There’s no doubt that a cramped office reduces productivity, so don’t skimp on floor space.

Read More at BPlans.Com